FAQ
School OT documentation, answered.
Common questions about SOAP notes, SHARS billing, IDEA requirements, and how PraxisOT works.
- What documentation do I need for SHARS billing as a school OT?
- Each SHARS session requires a skilled-service note with date, session type, duration, student eligibility, and evidence of a skilled OT service. PraxisOT generates the note and pre-fills a service log with all required fields.
- What are the IDEA §300.320 requirements for quarterly OT progress reports?
- IDEA requires written progress reports at least as often as parents receive grade reports. Each report must describe the student's progress toward each IEP annual goal. PraxisOT drafts per-goal narratives from the session evidence you save with daily notes.
- What should a school-based OT SOAP note include?
- A school OT SOAP note needs: Subjective (student presentation, reported concerns), Objective (measurable observations, trial data), Assessment (progress toward IEP goals, skilled-service rationale), and Plan (next session focus). PraxisOT generates all four sections from a 60-second post-session dictation.
- Can I use AI to generate school OT session notes?
- Yes — with de-identified input. PraxisOT checks your recap for direct identifiers (names, DOB, student IDs) before sending anything to the AI. Use initials or a local label; keep clinical observations in; leave identifying details out.
- How do I write an IEP progress note for occupational therapy?
- Link each student's active IEP goals in PraxisOT. After each session, save a note that addresses those goals. PraxisOT tags measurable observations per goal. When the quarterly window opens, it drafts an IDEA-compliant progress paragraph from that accumulated evidence.
- Does PraxisOT work with Fusion, My School Therapy, or SimplePractice?
- PraxisOT is a draft layer, not a replacement. It generates a copy-ready note that you paste into whatever system your district uses — Fusion, My School Therapy, SimplePractice, or a custom district EMR. No IT approval or integration required.
- What is the difference between a SOAP note and a DAP note for OT?
- A SOAP note separates Subjective, Objective, Assessment, and Plan into four sections. A DAP note uses Data, Assessment, Plan — combining subjective and objective into "Data." School districts often have a preferred format; PraxisOT generates either from the same dictation.
- How do school OTs document for LEA-BOP Medicaid billing?
- LEA-BOP (Local Education Agency Billing Option Program) requires documentation of skilled service necessity, student eligibility, and session details. PraxisOT generates notes with skilled-service language and a service log that includes the fields most state LEA-BOP programs require for audit trails.
Ready to try it?
Get early access →